Office Specialist 2 at Idaho Department of Lands / Jobsxl

Office Specialist 2
Full-time

at
Idaho Department of Lands
in Idaho
(Published at 15-11-2019)

The Idaho Department of Lands (IDL) has an opening for part-time (.67 FTE) Office Specialist 2 in our Eastern Area Office in Idaho Falls. In order to be considered for this position, you must submit an application by 12/15/2019 11:59 PM Mountain Time at https://www.governmentjobs.com/careers/idaho/jobs/2618127/office-specialist-2-part-time-67-idaho-falls

Example of Duties

Responsibilities:

  • Process in and outbound mail
  • Receive customer payments, provide receipts, and make daily bank deposits
  • Produce documents, letters, and reports using word processing software and equipment
  • Create and maintain files
  • Greet or screen visitors and callers
  • Provide answers for routine and non-routine questions regarding IDL procedures, policies, and programs
  • Perform a wide range of clerical and secretarial work using a variety of computer programs
  • Create, review and process documents and records; ensure files are up to date and maintained
  • Review documents from staff for composition, grammar, and punctuation
  • Maintain all common office areas and office equipment
  • Provide exceptional customer service to teammates and stakeholders

Minimum Qualifications

Good knowledge of:

  • Rules of effective business English usage, spelling, punctuation, and grammar

Experience:

  • Using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving; reviewing documents for compliance with established procedures
  • Using a computer to enter and retrieve information
  • Answering a business telephone using knowledge of business telephone procedures and etiquette

Supplemental Information

Desired Qualifications:

  • Experience using Microsoft Office Suite of programs; Word, Excel, Outlook, SharePoint, Internet, and PowerPoint at an intermediate level. Knowledge of Adobe Pro X, familiarity with Access
  • Experience answering a multi-line business telephone using knowledge of business telephone procedures and etiquette
  • Experience reviewing documents for compliance with established procedures.
  • Experience collecting and organizing data; applying and explaining complex information
  • Good understanding of computers, networks, printers, copiers and scanning.
  • Some knowledge of basic bookkeeping and accounting practices
  • Type 40 words per minute, and 10 key by touch

Job Type: Part-time

Salary: $11.90 to $12.32 /hour

Experience:

  • relevant: 1 year (Preferred)

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off




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