Office Manager at LEAP: Ladies Empowerment & Action Program / Jobsxl

Do Something Extraordinary! You’re recognized for your outstanding administrative skills that have boosted your company?s success. But are you satisfied? Imagine using those skills to empower and transform the lives of women transitioning from prison. Now that’s doing something extraordinary.

LEAP, a small non-profit that educates women transitioning from prison, is looking for someone to support day-to-day operation of our program, which includes in-prison education, post release support, and a small thrift boutique.

The right candidate will have non-profit administrative and bookkeeping experience, and a passion for helping women in need. The Administrative Assistant/Bookkeeper is an integral member of a small team, and must be a cheerful, self-confident, organized, efficient, self-starter, with the ability to work independently and calmly under deadlines.S/he will also be capable of working effectively with colleagues, donors and members of LEAP?s Board of Directors, with the ability to work flexibly and cope with frequently changing priorities, and an aptitude to anticipate and plan for organizational and management needs. A strong interest in nonprofit administration and ability to manage details while focusing on the “big picture” is essential. The position provides an opportunity to work closely with the Executive Director on diverse administrative, human resource, finance, fund raising and public relations projects, as well as providing clerical support. This is a unique opportunity for professional growth in the no- profit sector.

Primary Duties: The selected candidate will perform a wide variety of duties including, but not limited to:

  • Providing administrative and secretarial support to the Executive Director
  • Handling all aspects of office operations for the program and boutique: from processing mail, ordering supplies and maintaining office equipment, to establishing and maintaining files, sending/sorting mail, responding to all email, phone and personal inquiries in a timely manner
  • Providing support to other staff
  • Assisting in the planning, organization and implementation of events
  • Serving as the voice of LEAP when answering phones, providing tactful, courteous and informed answers to members and donors
  • Perform basic bookkeeping tasks including bill paying, check cutting, mailing checks, making deposits, invoicing, running financial reports, implement and monitor systems for daily cash transactions and deposits, assist with annual audit, provide accurate accounting records of revenues and expenses as required or requested
  • Managing the logistics for Board of Directors and Committee meetings, including securing and setting up meeting room/refreshments, communicating with attendees, preparing meeting materials
  • Attending Board of Directors meetings and recording/transcribing minutes
  • Participating regularly in staff meetings
  • Serving as IT liaison for phone, computer and network issues
  • Updates to Websites
  • Communicate with the Executive Director, as well as the President and other members of the Board of Directors, regularly regarding financial and administrative matters.
  • Provide reports of designated activities including but not limited to: sales, donations, expenses, outreach activities and other areas of interest to executive director
  • Identify gaps/problems/concerns and bring modification recommendations of existing policies to the attention of the Executive Director and Board
  • Assist with newsletters
  • Coordinate website updates
  • Assist with donor communications, including appeal and thank you letter
  • Maintain organizational files and documents
  • Coordinate insurance coverage for organization
  • Manage donor database

Job Requirements:

  • Strong administrative skills
  • Detail-oriented with excellent follow-through
  • Flexible and able to fluidly multi-task
  • Able to maintain positive working relationships
  • Professional appearance, communication skills (written and oral) and work ethic
  • Good business writing and copy-editing skills
  • PC proficiency using Microsoft Office, including Word and Excel; Social media management experience preferred
  • Proficiency with Quick Books Software
  • Must be able to maintain confidentiality and use good judgment.
  • Experience with databases
  • Associate degree from an accredited college or university
  • Three (3) years of experience in office management and bookkeeping
  • Non-profit experience a plus
  • Event planning experience a plus
  • Experience in and/or an aptitude for graphic design a plus

Job Type: Part-time

Salary: $14.00 to $15.00 /hour

Experience:

  • management: 3 years (Preferred)
  • quickbooks: 1 year (Preferred)
  • Office Management: 2 years (Preferred)

Education:

Work Location:

Benefits:

  • Flexible schedule
  • Paid time off

Hours per week:

Typical start time:

Typical end time:

This Job Is:

  • A ?Fair Chance? job (you or the employer follow Fair Chance hiring practices when performing background checks – learn more at https://start.indeed.com/fair-chance)
  • A job for which all ages, including older job seekers, are encouraged to apply
  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

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