Legal Assistant at US Department of Justice / Jobsxl

Duties

Summary

This position is located in the Office of the Chief Immigration Judge in an Immigration Court. Incumbent serves as a Legal Assistant. The Legal Assistant processes, analyzes and researches legal documents, generates reports, develops Record of Proceedings, and responds to FOIA requests.
NOTE: Applicants are limited to applying for only two (2) locations.

Responsibilities

If selected for this position, you will join a well-respected team that is responsible for directly and independently providing a wide variety of technical legal assistance services. The wide variety of technical legal assistance services are performed before, during and after immigration proceedings, in and out of the courtroom.
The major duties of Legal Assistant GS-0986-05 include:

  • Receiving visitors and telephone callers;
  • Reviewing documents;
  • Establishing and maintaining case files; and
  • Preparing and processing legal correspondence.

The major duties of Legal Assistant GS-0986-06 include the above mentioned and:

  • Responding to Freedom of Information Act requests;
  • Conducting research related to legal cases;
  • Maintaining statistical data on cases; and
  • Examining a variety of technical legal documents.

The major duties of Legal Assistant GS-0986-07 include the above mentioned and:

  • Searching files for material to assemble data into the proper format for reports;
  • Checking and retiring files to the Federal Record Center;
  • Composing original letters and memoranda not requiring legal interpretation; and
  • Running and distributing reports.

The major duties of Legal Assistant GS-0986-08 include the above mentioned and:

  • Applying comprehensive legal regulations, techniques, and procedures to perform assistance work requiring extensive searches of records, reference or historical material and comparisons with complex, voluminous or broadly written criteria;
  • Examining and processing charging documents which are voluminous and complex in format;
  • Reviewing incoming documents/files and determining the need to create or reassemble a Record of Proceeding (ROP) file and process a variety of legal documents; and
  • Conducting extensive searches for case information applying comprehensive legal regulations, specialized techniques, and procedures.

Travel Required

Occasional travel – You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

8

  • Job family (Series)

    0986 Legal Assistance

  • Requirements

    Requirements

    Conditions of Employment

    • You must be a U.S. Citizen or National.
    • You must complete a background investigation, credit check, and drug test.
    • Selective Service Registration is required, as applicable.
    • One year probationary period will apply.
    • May be required to file a Financial Disclosure.
    • Salary payments must be by direct deposit to a financial institution.
    • Moving and Relocation Expenses are not authorized.
    • Resume and supporting documents (See How To Apply section)

    Qualifications

    In order to qualify for the Legal Assistant position, you must meet the following minimum qualifications:
    GS-5: Must have at least one year of specialized experience equivalent to the GS-04 level in the Federal government applying knowledge of rules and procedures to perform a variety of legal support work. This type of work includes 1) preparing and processing standard, routine legal correspondence; 2) providing information to visitors and telephone callers; 3) using word processing software and printing devices to produce a variety of standardized documents such as letters and reports; and 4) maintaining legal files.
    OR
    Must have successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite and is creditable up to the GS-5. This education was obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
    OR
    Must have a combination of specialized experience described above and post high school education described above in excess of the first 60 semester hours (i.e., beyond the second year) that totals at least one year. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
    GS-6: Must have at least one year of specialized experience equivalent to the GS-05 level in the Federal government applying knowledge of an extensive body of rules and procedures to perform interrelated and nonstandard legal support work. This type of work includes 1) processing motions, petitions and other legal documents; 2) responding to written, telephonic, electronic, and personal inquiries regarding legal proceedings and records; 3) assist in the preparation of legal case file materials; and 4) maintaining and analyzing statistical data.
    GS-7: Must have at least one year of specialized experience equivalent to the GS-06 level in the Federal government applying knowledge of legal regulations, techniques, and procedures to perform a variety of legal assistance work. This type of work includes 1) scheduling hearings, meetings and engagements; 2) examining case files to determine sufficiency of documentation and to identify material that may be pertinent to issues or cases; 3) conducting research for case information through records, reference and historical material; 4) assisting in retiring files; and 5) generating, modifying, and interpreting computer-generated reports.
    GS-8: Musthave at least one year of specialized experience equivalent to the GS-07 level in the Federal government applying knowledge of legal regulations, techniques, and procedures to perform a variety of legal assistance work. This type of work includes 1) applying comprehensive legal regulations, techniques, and procedures to perform assistance work requiring extensive searches of records, reference or historical material and comparisons with complex, voluminous or broadly written criteria; 2) examining and processing charging documents which are voluminous and complex in format; 3) reviewing incoming documents/files and determining the need to create or reassemble a Record of Proceeding (ROP) file and process a variety of legal documents; and 4) conducting extensive searches for case information applying comprehensive legal regulations, specialized techniques, and procedures.
    OFFICE AUTOMATION PROFICIENCY REQUIREMENT: Must have experience using office automation systems, such as word processing software or personal computers.
    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
    For more information on the qualifications for this position, click here: http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp.

    Education

    ARE YOU USING EDUCATION TO QUALIFY? Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide transcripts or other documentation to support your educational claims. Applicants can verify accreditation by clicking here. All education claimed by applicants will be verified by the appointing agency accordingly. (Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.) You must meet all qualification requirements by the closing date of this announcement.
    Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in accredited U.S. education programs; or full credit has been given for the courses at a U.S. accredited college or university. For further information, click here.
    Translated transcripts are required.

    Additional information

    Conditions of Employment: Only U.S. Citizens or Nationals are eligible for employment with the Executive Office for Immigration Review. Dual citizens of the U.S. and another country will be considered on a case-by-case basis. All DOJ applicants, both U.S. citizens and non-citizens, whose job location is with the U.S., must meet the residency requirement. For a total of three (not necessarily consecutive years) of the five years immediately prior to applying for a position, the applicant must have: 1) resided in the U.S., 2) worked for the U.S. overseas in a Federal or military capacity; or 3) been a dependent of a Federal or military employee serving oversees.
    Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP): To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria OR (for category rating criteria) rate equivalent to the Highly Qualified or better category using established category rating criteria and must submit proof of eligibility for the special selection priority. Additional information about CTAP/ICTAP eligibility can be found by clicking here.
    Veteran’s Preference: If you are entitled to veterans preference, you should indicate the type of veteran preference you are claiming on your resume. In order to verify your veteran preference entitlement, please submit a copy of the Member Copy 4 of your DD-214; official statement of service from your command if you are currently on active duty. If you are a disabled veteran, a Purple Heart recipient or claiming military spouse preference, you must submit a Standard Form 15, “Application for 10-Point Veterans Preference.
    This is Competitive Service position; additional positions maybe filled from this announcement within 90 days of certificate issuance.
    If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.
    Applicants applying under Delegated Examining (all U.S. citizens) procedures will be rated under DOJ’s Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you meet the minimum qualifications, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your score may be lowered and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for Veterans’ Preference will receive selection priority over non-veteran preference eligibles. Candidates placed in the “Best Qualified” category will be identified for referral to the hiring manager for further review and consideration.
    You will be rated based on the following knowledge, skills, abilities (KSAs) or competencies:

    • Administration and Management
    • Database Administration
    • Legal, Government and Jurisprudence
    • Oral Communication

    In order to be rated as meeting the minimum qualifications, we must be able to determine from your application package that you have the education and/or specialized experience that is required. Applicants who have qualifying experience performed on less than a full-time basis must specify the percentage and length of time spent in performance of such duties.
    NOTE: Your resume MUST contain your full name, address, phone number, and employment information such as:

    • Employer name and location for each position held.
    • From and to dates (or from date to present for current position), which include the month and year for each position held.
    • Numbers of hours worked per week.
    • Grade level(s) held for each federal position.
    • Detailed descriptions of experience under each position held. (Applicants must provide specific supporting examples to show that they meet the qualifications of the position shown in the announcement).
    • Any submitted documents not required or requested for this vacancy will not be considered (i.e. training certificates, case filings, letter of recommendations, etc.).

    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    Yes

  • Required Documents

    Required Documents

    To apply for this position, you must provide a complete Application Package by the closing date of this announcement, which includes:
    1. Your Resume showing relevant experience; cover letter optional (Please see the How You Will Be Evaluated section)
    2. A complete Assessment Questionnaire
    3. Transcripts (include your name, college name/address, type of degree, major, date degree conferred, courses, grades, semester/quarter hours, G.P.A. etc.), if qualifying based on education
    4. Other supporting documents (submit if applicable to you):

    • CTAP/ICTAP documents
    • Veterans’ documentation (DD-214 (Member 4 copy), dated VA Letter, SF-15)
    • If your qualifying experience is from federal employment, please provide your SF-50 showing the highest grade level held in the federal service.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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