Executive Assistant at Havas / Jobsxl

Agency :

Havas Media New York

Job Description Summary :

The Executive Assistant provides high level secretarial and administrative support for one or more of the organization?s executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization?s operations, procedures, and people.

Job Description :

Mission & Responsibilities

  • Manage the executive?s appointments and schedules and make travel arrangements to make best use of their time
  • Gather, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases
  • Facilitate smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public
  • May have access to the executive’s email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources
  • Handle confidential information and maintain the security of the executive?s records and files
  • Maintain the executive’s office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets
  • Perform other administrative tasks using independent judgment and discretion

Qualifications & Languages

  • Bachelor?s Degree in (Business) Administration
  • Languages: English (Fluent)

Previous experience & Industry background

  • 5+ years? experience in personal assistance
  • Media, Digital, Advertising, Consultancy

Soft skills & Competencies

  • Writing, reporting and presentation
  • Travel logistics
  • Time and schedules management
  • Organizational

Technical skills

Skills :

Administrative Support, Maintain Strict Confidentiality, Personal Assistant Duties, Scheduling

Contract Type :


Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual?s ability to perform their job.

Due to high volume of applications, only eligible or matching candidates will be contacted by us.

Source link