Executive Administrative Assistant at Media One Marketing Group / Jobsxl

Executive Administrative Assistant

Media One Marketing Group
in Indiana
(Published at 11-11-2019)

Executive Administrative Assistant Responsibilities

  • Acting as the administrative point of contact between the executives and internal/external clients
  • Undertaking the tasks of receiving calls, take messages and routing correspondence
  • Handling executives? requests and queries appropriately
  • Working online utilizing social media
  • Working with employees and contractors worldwide via Google Hangouts and screenshare applications
  • schedule tasks and ensure deadlines are met
  • communicate with entire team as needed

Job brief
We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive?s working life and communication.

  • Act as the point of contact between the executives and internal/external clients
  • Act as a personal assistant to the President of the company
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Utilize Project management software to schedule tasks and ensure team is meeting deadlines
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data
  • Utilize Social media for clients as per direction of the Executive team
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system
  • Handle Billing inquiries and set up accounts
  • Handle daily book keeping
  • Do daily reportingRequirements
  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Prefer Professional Dress Code. Some days may be business casual. Always be presentable for Executive meetings unless otherwise notified.
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office and Google Docs
  • Must have STRONG COMPUTER SKILLS. Including using Drive, Box, Cloud Storage, Google products, email, etc.
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Handle daily contracts for company and clients
  • Work closely with legal staff as needed
  • Discretion and confidentiality
  • High School degree; Associates Degree minimum requirement. Additional qualification as personal assistant would be considered an advantage

We like to have fun work environment but we are in a strong growth phase right now. Our Founder and CEO is looking for someone who has experience and can work without supervision. All productivity is closely monitored for efficiency. If you are a Jill of many skills, are extremely organized, loyal, dedicated, and willing to hit base hits to be a team player and know in the end we will hit home runs, THIS IS THE JOB FOR YOU. No two days are the same. We have systems in place and are always adapting new systems to increase productivity. We want to make your job as easy and efficient as it can possibly be. We have 2 positions available. 1 FULL TIME and 1 PART TIME. Part Time we will consider Internships.

Job Types: Full-time, Part-time

Salary: $12.00 to $22.50 /hour


  • relevant: 1 year (Preferred)
  • Office Administration: 1 year (Required)



  • Fort Wayne, IN 46805 (Required)


  • Indiana Drivers License (Preferred)

Application Question:

  • Do you have experience using google products such as Google Drive, Google Docs, Google Sheets, Google Hangouts?

Additional Compensation:

Work Location:

  • One location
  • Multiple locations


  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Signing bonus
  • Paid time off
  • Flexible schedule
  • Tuition reimbursement

Working days:

  • Monday
  • Tuesday
  • Wednesday
  • Thursday
  • Friday

Hours per week:

Typical start time:

Typical end time:

This Company Describes Its Culture as:

  • Detail-oriented — quality and precision-focused
  • Innovative — innovative and risk-taking
  • Aggressive — competitive and growth-oriented
  • Outcome-oriented — results-focused with strong performance culture
  • People-oriented — supportive and fairness-focused
  • Team-oriented — cooperative and collaborative

This Job Is:

  • A job for which military experienced candidates are encouraged to apply


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