Administrative Assistant at Riverside Elementary School District No. 2 / Jobsxl

A position may be listed that is currently filled, as vacancies occur we will interview candidates.


TITLE:
School Administrative Assistant


CLASSIFICATION:
Classified – Hourly


REPORTS TO:
Principal


SUMMARY:
To perform complex secretarial duties requiring use of independent judgment and have knowledge of district policies, procedures, programs and organizational structure under light supervision or direction.


PERFORMANCE RESPONSIBILITIES:

  • Greet visitors to the school campus; answer inquiries and/or provide direction to the appropriatesource of information.
  • Prepare and process official school correspondence for the principal including word processing from rough or final drafts.
  • Establish and maintain an effective filing system of correspondence, forms, and reports that are used internally and/or directed externally.
  • Maintain a file of records of school employees and staff including time sheets that are collected, authorized, and forwarded to payroll in a timely manner.
  • Prepare requests for personnel action forms reflecting any request or change in employment or benefit status.
  • Act as the school liaison regarding recording and forwarding reports of employee/staff absences and requests for substitutes.
  • Assist in the preparation for the arrival of substitute teachers providing folders and keys.
  • Access requested data and information using computer database systems, spreadsheets, and/or other management information.
  • Make arrangements and coordinate meetings and special events as requested by the principal.
  • Maintain a record of budget expenditures and current balance of funds.
  • Order supplies, materials, and equipment for the school, maintain records of purchases, and follow-up on delinquent orders.
  • Maintain office equipment by ordering supplies and calling for repairs.
  • Maintain a calendar of appointments and meetings for the principal.
  • Open, sort, and distribute mail to principal and staff.
  • Translate or interpret as Spanish skills allow.
  • Provide assistance to the registrar and school health aide for situations requiring immediate attention including student attendance and registration.
  • Attend in-service training for continued professional development.
  • Perform other job-related duties as assigned.


EDUCATION:

High school diploma or equivalency. Associates degree and professional secretarial training is preferred.


EXPERIENCE:

Three-years related office experience within a school office or a position involving a substantial amount of public contact.


SKILLS/KNOWLEDGE/ABILITIES:

  • Strong communication and interpersonal skills.
  • High level of English proficiency for completing tasks, telephone communication, and preparation of written correspondence including skills in spelling, punctuation, and grammar.
  • Bilingual, English and Spanish, skills are helpful but not necessary.
  • Type 50 words per minute.
  • Ability to use Microsoft Word and applications, Genesis SMS and Rack2-Filer.
  • Ability to use standard office equipment including copy machine, printer, and fax.
    Ability to work with detail and with a high degree of accuracy.
  • Demonstrated ability to use independent judgment to set priorities and make decisions.
  • Ability to use discretion in handling confidential information.


WORKING CONDITIONS:

The work environment is the normal office setting.


TERMS OF EMPLOYMENT:

Ten-month OR Twelve-month, At-Will, Classified-Hourly; benefits in accordance with Board policies.


EVALUATION:

Performance to be evaluated in accordance with Board policy on evaluation of Classified Staff.

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